PROTEST POLICY:

  1. Protests will be considered only if there has been a violation of state or local rules.  Decisions of judges, veterinarians, weigh masters, breed callers, tail dock officials and timers cannot be protested and are final.

  2. All Protests must be accompanied by a deposit of $500.00 (cash, money order or certified check made payable to the fair). Note: The deposit will be returned if the protest is upheld. If the protest is upheld, the violator may be held liable for any portion of the direct costs incurred by the fair in the course of the protest resolution. Failure to reimburse the fair shall be cause for disallowing future entries in any of the network of California Fairs.

  3. Given the short duration of the fair:

    • The protestor shall make every effort to file the protest prior to judging. All protests must be filed in writing within 24 hours of the time of the cause of the protest and before conclusion of fair.

    • The fair will make every effort to resolve protests as quickly as possible. All exhibitors by entering an exhibit and all persons by filing a protest agree to cooperate with Fair Management to resolve protests in a timely manner.

    • Protests shall be adjudicated by Fair Management and/or members of Board of Directors.

 

Any Exhibit involved in a filed protest before or during judging is eligible to compete until the protest is resolved.

  1. Classes that involve a protested exhibit will not become official until the protest is resolved.

    • In Championship or special award classes that involve the protested exhibit the judge shall also select 1st and 2nd runners-up in case of disqualification.

    • In the case of protest, the unofficial judging results may be used to prepare the sale list and other necessary information.

  2. At the discretion of the CEO judging can be delayed to allow time for the fair to resolve the protest if to do so does not unreasonably delay or disrupt the operations of the remainder of the fair judging and auction events.

  3. Prior to judging the affected class, fairs may announce that an entry has been protested.

  4. All questions concerning competition or non-protestable disputes or differences with staff or the exhibition not provided for under the State or Local Rules shall be referred to the CEO or their designee, whose decision shall be final

  5. Violations of State Rules may be appealed to F&E in writing.

  6. An individual may appeal to F&E only after adjudication at the local level and only if:

    • The decision upholds a Local Rule that circumvents or is not in the spirit of a State Rule(s);

    • The individual can substantiate new and credible information that was not available at the time of the local decision; or

    • There was inappropriate adjudication at the local level that may have included conflict of interest, lack of due process, or a significant misinterpretation of rules.

  7. A Fair or State, national or international organization or subdivision thereof which has a significant stake in the interpretation of rules affecting the network of California fairs may make an appeal directly to F&E concerning multiple-fair issues, industry-wide issues, unavoidable conflict of interest or assistance in enforcing its own organization rules.

  8. No protest will be accepted unless it:

    • Is filed or received, in writing, with a signed original and a signed duplicate copy;

    • Clearly states which rule has been violated;

    • States when the protestor first became aware of the facts and rule violation;

    • States the facts relied upon for the basis of the protest;

    • States that the protestor will cooperate with the investigation of the protest and that the protestor will be available and agrees to attend any hearing held to resolve the protest at the time and place directed by F&E;

    • Includes the names of supporting witnesses, with accessible phone numbers; and

    • Describes or attaches any documents relating to the protest, which must include the written decision issued by the local arbitrating body.

  9. Fairs & Expositions Branch (F&E) must receive the appeal in writing withing 24 hours from receipt of notice of local decision.

  10. A hearing may be conducted at the discretion of F&E. The Director of F&E may consult with and/or request that members of State Rules Advisory Committee participate in any hearing.

  11. Once the Director has ruled on an appeal to F&E, no additional protest or appeal will be considered relating to that incident.

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Phone: 209-736-2561

Fax: 209-736-2476

info@frogtown.org